Archive for category Outlook

Outlook: Remove bogus email address suggestions

I just received an awesome tip from a colleague. Over the years, our Outlook builds up lists of suggested email addresses that are displayed when we type in a new email. As people change email addresses, or for a variety of other reasons, many email addresses will either become invalid or simply no longer needed.

Here is an easy way to remove those suggestions from the list:

  1. While typing a new email, watch for invalid suggestions as you type
  2. When you see a suggestion that you would like to remove, use the keyboard to arrow down to the culprit
  3. Hit Delete

That’s it!

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Outlook: Set a reminder to follow up on an email

Many Outlook users know how to set a follow up flag on an email. If that’s not enough to ensure action, you can set a reminder so that there’s no excuse for not responding.

Here’s how:

  1. Set a follow up flag on an email by clicking on the flag icon in your inbox.
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  2. Right-click on the flag to set a reminder.
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  3. Select a date/time for the reminder and click OK.
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Now you will get a pop-up reminder for the email just like a reminder for a calendar item.

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Outlook: Delay the delivery of an email

There may be times when it is most convenient to draft an email that will be sent at a later date/time. Optionally, you can draft the email, save it, then manually send it at the right time. Outlook offers a more efficient way of handling such situations.

How to delay an email:

  1. While composing your message, click the Delay Delivery button on the Options tab of the Ribbon.
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  2. Make sure the “Dot not deliver before” box is checked, then select a date and time to send the email.
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  3. Click close, then send.

The email will now be sent at the specified date and time.

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